Registration rules

1. Which teams can participate?

The Donosti Cup is open to federated football clubs, football schools, technical academies, official regional or national teams, sports management entities, and educational centres participating in school leagues.

Teams formed exclusively to participate in the tournament and not belonging to any of the aforementioned entities will not be allowed. Requirements regarding legal constitution and documentation are detailed in Section 5.

2. How many teams may each entity register?

Boys' categories: Each entity may register a maximum of 3 teams per category.
Girls' categories: Each entity may register a maximum of 4 teams per category.

Entities participating in the Donosti Cup for the first time may initially register a maximum of 8 teams across all categories.

Entities that have previously participated in the Donosti Cup may request to register more than 8 teams across all categories. Admission of a higher number of teams will be subject to the Organization's assessment, taking into account, among other factors, the entity's experience in the tournament, conduct during previous editions, compliance with payment deadlines, demonstrated ability to properly manage its participants, and any other circumstances that the Organization considers relevant to ensuring appropriate participation and management of the tournament.

In any case, a single entity may not register more than 25 teams across all categories, while the maximum number of teams per category established above will remain in place.

3. How many players must each team register?

Each team must register a minimum of 10 players for Football-8 and 13 players for Football-11. The limits regarding the number of players who may be included in each match, as well as the conditions of participation, are established in the Tournament Regulations.

4. Limited places

The Organization will establish a maximum number of participants for each edition based on accommodation capacity and the availability of playing fields. Registrations will close once the maximum number of places established has been reached.

5. Participation requirements, right of admission and responsibility

All entities registering teams in the Donosti Cup (clubs, academies, schools, etc.) must be legally constituted and have their own tax identification number (NIF). The entity will be responsible for the accuracy of the information and documentation provided, as well as for ensuring that the communication to the Organization of the personal data of players, coaches and team officials is covered by an appropriate legal basis and, where applicable, by the necessary authorisations, and that such communication is carried out in accordance with the applicable data protection regulations. The Donosti Cup will process the personal data received in accordance with the applicable regulations and the information provided to the data subjects. The entity will also be responsible to the Organization for all aspects related to participation in the tournament, including payments, documentation, travel arrangements, and the discipline and behaviour of players, coaching staff, team officials, accompanying persons and supporters.

Each entity must designate an adult responsible for the team or entity, who will act as the main contact person with the Organization. Official communications will be addressed to this person. The entity is responsible for informing players, families and accompanying persons of the conditions, services and other information relating to their participation in the tournament. The Organization is not responsible for any differences between the information or services communicated or offered by the participating entity and the information or services officially provided by the Donosti Cup. Any claims arising from such differences must be addressed directly to the entity, without prejudice to any legal responsibilities that may apply.

The Organization may request additional documentation regarding the entity's legal constitution, activity or history during the registration process or at any time during the tournament.

The Donosti Cup reserves the right of admission and may deny, suspend or revoke participation before or during the tournament in cases including, but not limited to, irregularities, non-compliance with the regulations or tournament conditions, failure to make payments, false or inaccurate documentation, inappropriate commercial practices, or conduct contrary to the values, rules and standards of behaviour and coexistence established by the tournament.

6. Payment deadlines

Times without accommodation

First payment: €20 per person within 10 days of pre-registration. If the exact number of participants is not yet known, a provisional payment of €300 (€20 × 15 people) per team will be required and will be deducted from the final amount.
Final payment: €130 per person before May 15, 2027.

Teams with accommodation

First payment: €60 per person within 10 days of pre-registration.
Second payment: €150 per person before March 15, 2027.
Final payment: The remaining amount, after deducting the previous two payments, must be paid before May 15, 2027.

NOTE: Failure to meet the established deadlines or payment amounts may result in a surcharge on the final cost. If payment is not made within five days of the relevant due date, the Organization reserves the right to cancel the registration and accommodation reservation without refund.

6.1 Accommodation reservation conditions

Accommodation reservations will only be considered confirmed once the specified amounts have been paid within the indicated deadlines. If payments are not made within five days of their due date, the organization reserves the right to cancel the accommodation reservation without refund.

6.2 Deposit

Teams staying in schools: A deposit of €20 per person must be paid before June 20 by bank transfer or credit card to the Organization. The deposit will be returned within 30 days of the end of the tournament, once it has been verified that no damage has occurred.
Teams staying in other types of accommodation: A credit card must be provided as a guarantee directly to the accommodation. Each accommodation is responsible for managing and returning the deposit to the respective group.

7. Method of payment

Payments provided for in these Registration Rules must be made by bank transfer to the official tournament account. The account details will be provided at the time of pre-registration.

The school accommodation deposit may alternatively be paid by credit card, as specified in Section 6.2.

8. Cancellation policy

Please see the full cancellation policy here.

All cancellation or modification requests must be submitted in writing and include supporting documentation where applicable.
Player additions, removals and modifications may be made within the established deadlines.
Until June 28, any player may be replaced by another player free of charge.
From June 29 onwards, player replacements will only be accepted for medical reasons and must be communicated before the start of the tournament.
In exceptional cases, the Organization may assess alternative solutions.