Cancellation Policy
Registration without accommodation
Full cancellation
| Concept | Payment date | Amount & Refund |
|---|---|---|
| First payment | Within 10 days of registration | €20/person. 100% refundable within 30 days after registration. Non-refundable thereafter. |
| Final payment | May 15 | €130/person. Refundable until May 15, non-refundable afterward. |
Individual participant cancellations
| Dates | Refund conditions |
|---|---|
| Until June 1 | Full refund |
| June 2–30 | Refund only with medical certificate |
| From July 1 | No refunds. Player replacement allowed at no cost with medical certificate before the tournament starts |
Registration with accommodation
Full cancellation
| Concept | Date | Amount & Refund |
|---|---|---|
| First payment | Within 10 days of registration | €60/person. 100% refundable within 30 calendar days after registration. Non-refundable afterward. |
| Second payment | March 15 | €150/person. Refundable until March 15. Non-refundable afterward. |
| Final payment | May 15 | Remaining amount. Refundable until May 15. Non-refundable afterward. |
Reduction of accommodation spots
| Dates | Reduction without penalty | Penalty |
|---|---|---|
| Until December 31 | Any reduction | No penalty |
| Jan 1–May 15 | Up to 10% of spots reserved on Jan 1 | Loss of first payment (€60) for each extra canceled spot |
| May 16–30 | Up to 10% of spots reserved on Jan 1 | Loss of first and second payments (€210) for each extra canceled spot |
| June 1–30 | Reduction only with valid medical certificate | Only participation fee (€150) refunded with valid medical certificate |
| From July 1 | No reductions allowed | No refunds, even with medical certificate. Player replacements allowed for medical reasons before the tournament |
Note: All cancellation requests must include a written document justifying the reason. In exceptional, duly justified cases, the organization may consider alternative solutions.
