Cancellation Policy
Registration without accommodation
Full cancellation
| Concept | Payment date | Amount & Refund |
|---|---|---|
| First payment | Within 10 days of registration | €20/person. 100% refundable within 30 days after registration. Non-refundable thereafter. |
| Final payment | May 15 | €130/person. Refundable until May 15, non-refundable afterward. |
Individual participant cancellations
| Dates | Refund conditions |
|---|---|
| Until June 1 | Full refund |
| June 2–30 | Refund only with medical certificate |
| From July 1 | No refunds. Player replacement allowed at no cost with medical certificate before the tournament starts |
Note: From May 20 onwards, in the event of a full team cancellation, a cancellation fee of €300 per team will apply.
Registration with accommodation
Full cancellation
| Concept | Date | Amount & Refund |
|---|---|---|
| First payment | Within 10 days of registration | €60/person. 100% refundable within 30 calendar days after registration. Non-refundable afterward. |
| Second payment | March 15 | €150/person. Refundable until March 15. Non-refundable afterward. |
| Final payment | May 15 | Remaining amount. Refundable until May 15. Non-refundable afterward. |
Reduction of accommodation spots
| Date of reduction request | Reduction allowed without penalty | Applicable penalty |
|---|---|---|
| Until December 31 | Any reduction in reserved places. | No penalty. |
| From January 1 to May 15 | Up to 10% of the places reserved as of January 1. | For each cancelled place exceeding this 10%, the amount of the first payment (€60 per person) will be forfeited. |
| From May 16 to June 10 | Up to 10% of the places reserved as of May 15. | For each cancelled place exceeding this 10%, the amount corresponding to the first and second payments (€210 per person) will be forfeited. |
| From June 11 to July 1 | Cancellations will only be accepted for duly justified medical reasons. | The tournament participation fee (€150) will be refunded only upon presentation of a valid medical certificate. Amounts paid for accommodation and meal plans will not be refunded. The organisation may consider an additional refund depending on the date of notification, the cancellation policy of the accommodation provider and any costs already incurred. |
| From July 2 onwards | No reductions in reserved places will be accepted. | No refunds will be issued. However, a player may be replaced by another player at no additional cost, provided the change is communicated before the start of the tournament and, where applicable, supported by a medical certificate. |
Note: From May 20 onwards, in the event of a full team cancellation, a cancellation fee of €300 per team will apply.
All cancellation requests must include a written document justifying the reason. In exceptional, duly justified cases, the organization may consider alternative solutions.
This policy is intended to balance flexibility for participating teams with the financial commitments undertaken by the organisation with hotels, suppliers, and other service providers associated with the tournament.
